COMFORT MEDICAL LLC
4240 NW 120th Av, Coral Springs, FL 33065
NOTICE OF PRIVACY PRACTICES
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
For any privacy concerns, please email us at firstname.lastname@example.org
When it comes to your health information, you have certain rights.
This section explains your rights and some of our responsibilities to help you.
Get an electronic or paper copy of your medical record
- You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this.
- We will provide a copy or a summary of your health information, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
Ask us to correct your medical record
- You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this.
- We may say “no” to your request, but we’ll tell you why in writing within 60 days.
Request confidential communications
- You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address.
- We will say “yes” to all reasonable requests.
Ask us to limit what we use or share
- You can ask us not to use or share certain health information for treatment, payment, or our operations. We are not required to agree to your request, and we may say “no” if it would affect your care.
- If you are not in Medicaid and pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer. We will say “yes” unless a law requires us to share that information.
Get a list of those with whom we’ve shared information
- You can ask for a list (accounting) of the times we’ve shared your health information for six years prior to the date you ask, who we shared it with, and why.
- We will include all the disclosures except for those about treatment, payment, and health care operations, and certain other disclosures (such as any you asked us to make). We’ll provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.
Get a copy of this Notice of Privacy Practices
- You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.
Choose someone to act for you
- If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about the use and disclose of your health information.
File a complaint if you feel your rights are violated
- You can complain if you feel we have violated your rights by emailing email@example.com
- You can file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/.
- We will not retaliate against you for filing a complaint.
For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information in the situations described below, talk to us. Tell us what you want us to do, and we will follow your instructions.
In these cases, you have both the right and choice to tell us to:
- Share information with your family, close friends, or others involved in your care
- Share information in a disaster relief situation
If you are not able to tell us your preference, for example if you are unconscious, we may go ahead and share your information if we believe it is in your best interest. We may also share your information when needed to lessen a serious and imminent threat to health or safety.
In these cases we never share your information unless you give us written permission:
- Marketing purposes
- Sale of your information
Our uses and disclosures
How do we typically use or share your health information?
We typically use or share your health information in the following ways.
- We can use your health information and share it with other professionals who are treating you.
Example: We may ask your doctor for an updated prescription
Run our organization
- We can use and share your health information to run our organization, improve your services, and contact you when necessary.
Example: We use health information about you to manage provision of services and supplies
Bill for your services
- We can use and share your health information to bill and get payment from health plans or other entities.
Example: We give information about you to your health insurance plan so it will pay for your supplies.
How else can we use or share your health information?
We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes.
For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html.
Help with public health and safety issues
- We can share health information about you for certain situations such as:
- Preventing disease
- Helping with product recalls
- Reporting adverse events
- Reporting suspected abuse, neglect, or domestic violence
- Preventing or reducing a serious threat to anyone’s health or safety
- We can use or share your information for health research.
Comply with the law
- We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we’re complying with federal privacy law.
Address workers’ compensation, law enforcement, and other government requests
- We can use or share health information about you:
- For workers’ compensation claims
- For law enforcement purposes or with a law enforcement official
- With health oversight agencies for activities authorized by law
- For special government functions e.g., as military, national security
Respond to lawsuits and legal actions
- We can share health information about you in response to a court or administrative order, or in response to a subpoena.
- We are required by law to maintain the privacy and security of your protected health information.
- We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
- We must follow the duties and privacy practices described in this notice and give you a copy of it.
- We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.
For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html.
Changes to the Terms of this Notice
We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, in our office, and on our web site.
Effective September 1st 2019
In the course of its business, Comfort Medical, LLC (“Comfort Medical” or “us”), a U.S. based corporation, is collecting and using personal information. This Privacy Notice covers personal information about Comfort Medical’s customers, partners, healthcare professionals, end-users, persons acting on behalf of any of the previous, and other persons that engage with Comfort Medical (“Consumer” or “you”). By interacting with Comfort Medical through our employees, websites, mobile applications, social platforms, products, and services, you consent to the use of your information that is collected or submitted as described in this privacy notice. Comfort Medical’s Privacy Notice applies to this collection and use of personal information in general, but Comfort Medical may provide specific privacy notices for certain collection and use of personal information.
By clicking the topics below you will find more information about the different aspects of Comfort Medical’s handling of personal information:
- What information may be collected?
- How is the information collected?
- What is the information collected for?
- Who is handling the information?
- How long is the information being stored?
- How is transfer of information handled securely?
- How to update your personal information?
- What choices do you have?
- What about Cookies?
- How do we protect your information?
- How to contact us?
- Changes to this privacy notice
Comfort Medical may collect the following types of information from different sources:
- Mailing address
- Shipping address
- Phone (or mobile) number
- E-mail address
- Date of birth, age
- Audio recordings
- Medical information, health insurance information, physical characteristics or description, physical or mental disability, caregiver or healthcare provider information
- Product usage information, supplier information
- Information on how you use our websites and mobile applications, search terms, pages you visit on our websites and our mobile applications, and website and mobile application performance
- Media information and information regarding a Consumer’s interaction with an internet website, application, or advertisement
- Your mobile device information
- IP Address
Comfort Medical may collect information about you from different sources, such as:
- Direct interaction with you, such as mail responses, phone calls, online chat, events or meetings.
- When you visit our websites, use our mobile applications, exchange e-mails with us, use our online forms and services, engage with us on social media and other platforms.
- Other sources, such as suppliers, hospitals, and healthcare providers that request products for you.
Comfort Medical is processing personal information for a variety of purposes, depending on the nature of the relationship we have with you. For illustration see the following examples:
- We process information about contact persons (e.g., healthcare professionals) from our customers and partners to deliver products and services, to comply with quality and safety requirements, detect and prevent fraudulent activity, and to maintain and improve our offerings.
- We process information about our end-users to deliver products (e.g., when required by a hospital), to comply with quality and safety requirements, to provide samples or services to the end-users, send marketing communications and other information regarding products, services and promotions, detect and prevent fraudulent activity, and to maintain and improve our offerings.
- We process information about persons that have signed up to receive newsletters and other materials to deliver the materials and to maintain and improve our offerings.
- We process cookie information to provide tailored advertising on social media and through Microsoft Advertising (Microsoft Privacy Statement).
In case you wish to request our provision of services, products, newsletters and other materials we need certain personal information to handle your request. You are not obligated to provide the information, but we cannot handle your request if you choose not to provide your information to us.
Comfort Medical protects your personal information and will only allow it to be used for the mentioned purposes. Comfort Medical will not sell your personal information to third parties or in similar ways send it to third parties for their exploitation. Comfort Medical does not make use of automated decision-making, such as profiling, that will affect you as a person.
The recipients of your personal information are the Comfort Medical employees responsible for handling the information for the specific purpose in question. All personal information is handled on a need to know basis only. In some cases, the information is stored or handled by third party processors that assist Comfort Medical with a specific service, such as hosting and IT service providers and logistics firms (in case they need your information to distribute products or other materials to you). The third-party processors will only process the information in accordance with Comfort Medical’s instructions and for Comfort Medical’s purposes. They will not share the information with others, and they will delete the information when their tasks are completed.
If public authorities request access to your information, we make a legal assessment of the request, and if applicable law requires us to disclose the information, we will comply with the request. You will be notified in accordance with applicable law in the event of any such disclosure of your information.
In some places on our websites, mobile applications, and social platforms, you will find public forums, message boards, and/or news groups. Any information that is disclosed in these areas becomes public information, and you should exercise caution when deciding to disclose your personal information.
In the event that all or a part of our business is merged, sold or reorganized (including transfers made as a part of insolvency or bankruptcy proceedings), personal data about you could be shared with the successor business.
Comfort Medical stores information as long as it is relevant for the purpose(s) it is being used for, unless applicable law requires us to retain it for a longer period of time. For illustration see the following examples:
- Where your information is used to provide you with products or services, we will in general retain the information until seven years after the last delivery, unless applicable law requires us to delete it earlier or store it for a longer period of time.
- Where your information is used to send you newsletters or other materials on basis of your consent, we will in general retain the information until seven years after you withdraw the consent.
Comfort Medical and its hosting providers maintain servers around the world and your information may be processed on servers located outside of the country where you live. Data protection laws vary among countries, with some providing more protection than others. Regardless of where your information is processed, we apply the same protections described in this policy. Comfort Medical has adopted binding corporate rules pursuant to article 47 of GDPR to safeguard personal information within the Coloplast group, and we also apply other legal frameworks, such as the standard data protection clauses adopted by the EU Commission or EU-US Privacy Shield, when required in our collaboration with third party processors.
Comfort Medical takes reasonable steps to keep your personal information accurate and complete. You can access or update some of your personal information in the following ways:
- If you have created an account on one of our websites or mobile services, you can log in to review and update your information.
- Call, email, or send us a letter with your current contact information and your requested changes. We will make the changes you request or will provide an explanation of what actions we will be able to take with regards to the request. Please refer to the How to contact us section below.
Uninstall a Comfort Medical Mobile Application
You can stop all further collection of information by a Comfort Medical mobile application by uninstalling the mobile application. You may use the standard uninstall process available as part of your mobile device or via the mobile application marketplace or network.
If you do not wish to receive promotional e-mails from us, call, email or write us to opt-out. Please refer to the How to contact us section below. You also have the ability to unsubscribe from promotional e-mails via the unsubscribe link included in each promotional e-mail. It may take up to ten days to process your request.
This opt-out does not apply to operational email, such as surveys, and what is required or permitted under law, such as recall notices.
If you do not wish to receive promotional material vis postal mail, call, email or write us to opt-out. Please refer to the How to contact us section below. Please note that postal mailings are often prepared many weeks in advance, and you may continue to receive mail for six to ten weeks.
This opt-out does not apply to operational communications, such as product deliveries, and what is required or permitted under law, such as recall notices.
If you do not wish to receive promotional telephone calls, call, email or write us to opt-out. Please refer to the How to contact us section below. It may take up to ten days to process your request.
We may send text messages you have consented to receive. You can cancel text messages at any time by texting “STOP”. After you send “STOP” we may send you an additional text message to confirm that you have been unsubscribed. You will no longer receive text messages from that short code, but you may receive text messages if you are subscribed to other text lists. If at any time you have questions about the text messages, text “HELP”. After you send “HELP” we will respond with instructions on how to use our service as well as how to unsubscribe. Message and data rates may apply. It may take up to 30 days to process your request.
Do Not Track
Some browsers have a “do not track” feature that lets you tell websites that you do not want to have your online activities tracked. At this time, we do not respond to browser “do not track” signals.
We maintain administrative, technical, and physical safeguards to protect your personal information. When we collect or transmit sensitive information, such as a health or medical information, we use industry standard methods to protect that information. This website has security measures in place to protect against the loss, misuse, and alteration of the information under our control.
If you have any questions or comments about this notice, the ways in which Comfort Medical collects and uses your information, your rights and choices regarding such use, please do not hesitate to contact us at:
Comfort Medical reserves the right to amend this privacy notice at our discretion and at any time. When we make changes to this privacy notice, we will post the updated notice on our website, www.ComfortMedical.com, and update the notice’s effective date. Your continued use of our website, mobile applications, products, and services following the posting of changes constitutes your acceptance of such changes.
Effective date: January 9, 2021